Introduction
Median Matrix Solutions LLC ("Company", "we", "our", or "us") provides staffing, recruiting, and workforce solutions. We are committed to protecting the privacy and personal data of job applicants, employees, contractors, and clients.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information in compliance with applicable U.S. laws, including the California Consumer Privacy Act (CCPA/CPRA) and international regulations such as the General Data Protection Regulation (GDPR) where applicable.
Categories of Information We Collect
We collect information relevant to recruitment and staffing services, including:
a. Identifiers
- Full name, email, phone number, address
- Government-issued ID (only where legally required)
b. Professional & Employment Information
- Resume/CV, work history, qualifications
- References and interview feedback
- Compensation expectations
c. Sensitive Personal Information (where applicable)
- Background check results
- Work authorization / visa status
- Diversity data (only if voluntarily provided and legally permitted)
d. Technical Data
- IP address, browser type, device information
- Website usage data
Purpose of Processing (Why We Use Your Data)
We process your information for legitimate business purposes, including:
- Identifying and matching candidates with job opportunities
- Submitting candidate profiles to clients (with consent where required)
- Conducting background checks (only with authorization)
- Managing client relationships and workforce solutions
- Communicating job updates and service notifications
- Legal compliance and recordkeeping
Legal Basis for Processing (GDPR)
If you are located in the European Economic Area (EEA), we rely on the following legal bases:
- Consent – when you provide personal data voluntarily
- Legitimate Interest – recruitment and business operations
- Contractual Necessity – to provide requested services
- Legal Obligation – compliance with applicable laws
How We Share Information
We may share your data with:
- Clients / Hiring Companies – for job placement consideration
- Background Screening Providers – with prior consent
- Payroll / Compliance Vendors – for employment processing
- Legal Authorities – when required by law
We do NOT sell personal information, including candidate data.
Mobile numbers and SMS consent data are never shared for marketing purposes.
Data Retention
We retain personal data only as long as necessary for:
- Recruitment and placement purposes
- Legal and regulatory compliance
- Business operations
Candidate data may be retained for future opportunities unless deletion is requested.
Your Rights (GDPR + CCPA/CPRA)
Under GDPR (for EU/EEA residents):
You have the right to:
- Access your personal data
- Correct inaccurate data
- Request deletion ("Right to be Forgotten")
- Restrict or object to processing
- Data portability
Under CCPA/CPRA (California Residents):
You have the right to:
- Know what personal data we collect and how we use it
- Request deletion of your personal data
- Request correction of inaccurate data
- Opt-out of the sale or sharing of personal data (we do not sell data)
- Non-discrimination for exercising your rights
To exercise your rights, contact us at: info@medianmatrix.com
Cookies & Tracking
We use cookies to:
- Improve website functionality
- Analyze performance
- Enhance user experience
Users can manage cookie preferences through browser settings.
Data Security
We implement administrative, technical, and physical safeguards including:
- Secure servers
- Access controls
- Data encryption where applicable
International Data Transfers
If you access our services from outside the U.S., your data may be transferred and processed in the United States where data protection laws may differ.
Background Checks & Employment Compliance
For staffing and recruiting purposes:
- Background checks are conducted only with explicit consent
- We comply with the Fair Credit Reporting Act (FCRA) where applicable
- Candidates are informed before any screening activity
Children's Privacy
Our services are not intended for individuals under 18. We do not knowingly collect data from minors.
Updates to Policy
We may update this policy periodically. Changes will be posted with a revised effective date.
